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You Are On Question Answer Bank SET 366
18301. An officer writes questions on the margin of the note file and where the clerk to furnish reply:
Answer: In continuation of the note file.
18302. At the top of note file what colour fly leaf is placed?
Answer: Yellow.
18303. Put up for reference will be placed, when two files will be linked:
Answer: Below.
18304. In the course of dealing with a subject, a fresh subject arises, what is desirable to deal it:
Answer: Opening of a fresh file.
18305. In which area of the file the arguments for and against any measure can be taken?
Answer: Note.
18306. When a reference is from bulky volume to be put up this is sufficient:
Answer: Extracts of passage.
18307. How a running note will go until the final orders?
Answer: Continuation.
18308. When drafts can be put up with note:
Answer: In simple case
18309. How a draft is written or type written in on sheet leaving margin?
Answer: Half margin.
18310. The entry in the index relating to an individual paper is called:
Answer: Title.
18311. How the amount noted in the draft is to be clearly shown?
Answer: In words as well as in figures.
18312. A petitioner submitted a complaint in a government office and requested for acknowledgement:
Answer: To be acknowledged.
18313. When a petition of a party is rejected what is to be specified in the draft?
Answer: Reason should be specified.
18314. A letter is received from a MP:
Answer: Careful Consideration.
18315. Which disposal to be sent out in original?
Answer: N Disposal.
18316. Which disposals are to be filed?
Answer: F disposal.
18317. How many index slips are prepared by the clerk?
Answer: Duplicate.
18318. When final disposal is made, the nature and date of disposal to be completed in this register?
Answer: Personal Register.
18319. One index slip is kept by the clerk:
Answer: For reference of the clerk.
18320. Before sending the final disposal to the fair copy section who is expected to verify that no further action to be taken:
Answer: Superintendent.
18321. Who will send the disposal to the record section?
Answer: Fair copy section.
18322. When the disposal is forwarded to record section what is to be obtained from record section by fair copy section:
Answer: Acknowledgement.
18323. Such closing of files are strictly prohibited:
Answer: Premature Closing.
18324. When the peons to come in the office?
Answer: Half an hour earlier.
18325. After the heads and sub. heads which is placed:
Answer: Title proper.
18326. Why each clerk to maintain the index disposal file?
Answer: To refer afterwards.
18327. How many late attendances will f forfeit one casual leave?
Answer: Three Days.
18328. The system of indexing on the basis of index slip is known as?
Answer: Slip index system.
18329. How the index slip are used in the office?
Answer: Punched with 2 holes.
18330. In record room in which way the index slips are filed in one combined index:
Answer: For whole office.
18331. What is the benefit of keeping combined index?
Answer: New slips can be inserted.
18332. When the volume of index slip became bulky?
Answer: Broken up to smaller volumes
18333. Which form of communication is used for addressing Govt.?
Answer: Letter Form.
18334. A regional office of a Govt. department wrote a letter to Govt. How this can be sent to Govt.?
Answer: Sent through the Head of Department.
18335. The corrections and interlineations should be avoided in :
Answer: Fair copying.
18336. To draw the personal attention of the individual officer another officer addressed, the communication taken this form:
Answer: Demi-official.
18337. In which way a communication is sent to a subordinate officer for remarks:
Answer: Endorsement Form.
18338. Who will examine the local delivery book daily?
Answer: Despatching Clerk.
18339. According to the rules for correspondence which officer can address govt. directs:
Answer: Heads of Departments.
18340. All communications are sent from an office in the name of :
Answer: Head of office.
18341. As far as possible, how many topics can be dealt with in one letter:
Answer: One Topic.
18342. What is the salutation form of letters in respect of a lady?
Answer: Madam.
18343. What is the subscription of all letters?
Answer: Yours faithfully.
18344. Which correspondence is undesirable to place on official records?
Answer: Demi-official
18345. Who should sign the proceedings criticizing the subordinate officer?
Answer: Head of office.
18346. Before signing the paper on which issue special care should be given by the signing authority:
Answer: Legal matters.
18347. The MP is writing a letter to the District Collector to draw his attention to an urgent matter. Who is to sign the reply to the MP:
Answer: Collector.
18348. After signing of the paper to whom it is handed over:
Answer: Despatch clerk.
18349. Where the despatch clerk enters the date of despatch in?
Answer: Personal Register.
18350. Who is to affix despatch stamp on each office copy?
Answer: Despatch clerk.
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